Departments

The Administrative Structures Unit is one of the most vital units, as it is involved in all procedures related to jobs, employees, and data updates in the Human Resources system. The unit strives to achieve balance in staff distribution across various departments and contributes to improving organizational planning.

Responsibilities:

1. Creating, updating, and modifying certain administrative, healthcare, academic, and educational positions, updating data in the Human Resources system, and registering and documenting them on the Ministry of Human Resources and Social Development's electronic platforms.
2. Assigning job numbers for promotions and job competitions announced by the university for all staff categories.
3. Updating employee and job data in the university's electronic systems and the Ministry of Human Resources and Social Development systems.
4. Preparing decisions for transfers between entities, secondments, and job reclassification.

• Academic Qualifications Registration Form for Job Purposes

The unit adopts local and international quality standards, striving for excellence in performance, productivity, and services. It collaborates with relevant university entities, formulates general policies, and evaluates performance across all administrative units within the administration to promote a culture of quality and continuous performance improvement.

Responsibilities:

• Implementing quality standards and institutional accreditation.
• Collaborating with the Deanship of Quality and Academic Accreditation  DQAA to ensure the university meets the criteria for awards and accreditations.
• Measuring human resources performance indicators in line with the university's strategic plan.
• Identifying and periodically assessing risks facing departments and units under the administration.
• Preparing the administration’s annual reports.
• Measuring job satisfaction among administrative staff.

Measuring professional engagement in collaboration with the Ministry of Human Resources and Social Development.

The unit focuses on attracting qualified candidates to fill vacant positions, developing succession plans to ensure the work continuity, and managing promotion processes for university staff, including administrative, healthcare, and academic personnel. It adheres to the applicable rules and criteria for promotions and oversees the implementation of related decisions to motivate employees and balance the university's objectives with its staffing needs.

Responsibilities:

1. Facilitating the recruitment process for vacant positions (faculty members and administrative staff).
2. Managing the promotion processes for administrative staff, faculty members, and health staff.

Job performance is a professional institutional evaluation aimed at identifying and measuring employee performance based on specific performance criteria and standards aligned with the strategic objectives the university seeks to achieve. Therefore, the job Performance Unit within the General Administration of Human Resources implements the performance management process to enhance the performance of university employees and continuously increase their productivity.

Responsibilities

1. Monitoring university employees from administrative, technical, and health staff across various administrations to define and approve the objectives of the job performance evaluation.
2. Following up on the evaluation of job performance for university employees from administrative, technical, and healthcare staff at the end of each Gregorian year.
3. Monitoring and approving the evaluation of job performance for faculty members at the end of each academic year.
4. Preparing guides and conducting workshops on mechanisms and methods for evaluating job performance.

The unit conducts the training needs analysis, develops the annual training plans, supervises the implementation of training and development programs and follows up on the results of its activities in order to raise the efficiency of the university’s administrative staff in a manner that supports the achievement of the university’s goals.
Among the tasks of the unit:
• Collecting and studying the training needs of the university's administrative staff.
• Developing and implementing training plans.
• Receiving and approving nomination applications for training programs held inside and outside the university.

• Updating Employees' Information Form
• Apology on Attending a Training Program Request
• Nomination Form for the Institute of Public Administration Training Program
• Nomination form for the Leadership Preparation and Development Program at IPA
• Application form for the internal training program implemented by the university

This unit aims to achieve a healthy balance between work and the professional and personal life of employees, while fostering values of loyalty, belonging, and collaboration. It contributes to raising the level of job satisfaction, enhancing workplace happiness, and improving the work environment.

Responsibilities:

1. Supervising the organization of interactive activities for employees.
2. Issuing entrance cards for the University entertainment center.
3. Issuing retirement cards.
4. Congratulating new employees and employees receiving promotions.
5. Preparing retirees ahead of retirement and facilitating all service termination and retirement procedures.

• Entry Permit to the Entertainment Center at Half Moon Beach
• Retirement ID Card Issuance Request Form

The unit focuses on assessing future needs to meet the university's requirements for human resources and professional competencies. It identifies staffing needs and develops action plans to address them, ensuring the university's work requirements align with its vision and objectives.

Responsibilities:

1. Identifying the workforce size and professional competencies across the university.
2. Supporting decision-making regarding departmental needs based on updated data available to the unit.
3. Assessing the staffing needs of university administration and working to fill these gaps with qualified workforce within the university.

The unit strives to keep pace with technological advancements and achieve digital excellence. It focuses on studying automation and development requests for services to support the departments, units, and staff under its administration. The unit aims to enhance electronic systems to improve work efficiency, effectiveness, performance, and quality.

Responsibilities:

1. Working on automating procedures and services provided to university staff.
2. Addressing technical issues reported by system users and working on their resolution.
3. Analyzing work procedures and electronic systems and working on their development.

The Talent Management Unit aims to identify high-potential, innovative, and creative administrative human resources at the university, discover their potential, and develop their skills to achieve optimal utilization of these talents. The goal is to enhance their professional excellence and productivity by appreciating the added value each individual brings, thereby ensuring a balance between their work and talents in a way that supports the university's objectives.

Responsibilities:

1. Identifying outstanding talents among the administrative staff at the university.
2. Meeting the needs of administrative succession planning within the university.
3. Utilizing talents to achieve the university's strategic vision and objectives.

• Talent Nomination Form​

This department is responsible for managing the affairs of Saudi employees across various educational, healthcare, and administrative sectors. It issues decisions in accordance with the regulations of the Higher Education Council and the Ministry of Human Resources and Social Development.

Responsibilities:

1. Issuing administrative decisions related to (leave, promotions, allowances, Deputations, scholarships, bonuses, compensation, deductions, end of service, and others) for Saudi university staff.
2. Adjusting the academic ranks of Saudi faculty members and recognizing their professional experience.
3. Processing education expenses for the children of scholarship recipients among Saudi faculty members.

Issuing promotion decisions for employees in healthcare roles, in accordance with the regulations outlined in the Health Jobs Regulations.

The department handles the affairs of non-Saudi faculty members at the university by managing all procedures related to them, such as offering employment contracts, renewing or terminating them, and providing services associated with their contracts.

Responsibilities:

1. Participating in the recruitment process of highly qualified non-Saudi professionals from outside the university.

Issuing decisions related to (leave, promotions, allowances, bonuses, compensation, end of service, and others) for non-Saudi faculty members at the university.

The department is responsible for preparing all types of financial entitlements for the university's employees, ensuring the accuracy of financial transaction procedures that aligns with the rules and regulations.
Responsibilities:

1. Preparing salary and wages payments for university’s employees and uploading the salaries slips to the Saraf platform.
2. Preparing all the financial entitlements, including bonuses and allowances

Implementing all types of deduction and penalty administrative orders.

The Government Relations Unit is responsible for providing administrative and logistical support to university employees regarding official procedures with other government entities.

Responsibilities:

1. Issuing and renewing Iqama.
2. Issuing and extending exit and re-entry visas, and final exit visas.
3. Updating information for new passports.
4. Submitting recruitment requests.

Processing visits requests for the families of the non Saudi faculty members.

The ERCAB Orders Unit is responsible for organizing and processing ERCAB Orders procedures for university employees, including faculty members, administrative staff, students, and external visitors.

Responsibilities:

1. Issuing ERCAB Orders for university employees, including administrative and academic staff, as well as scholarship students participating in official university missions, and approving requests submitted through the "Etimad" platform.
2. Issuing ERCAB Orders for external beneficiaries, such as visiting professors and official delegations.

The Administrative Communications Unit is one of the core units responsible for managing all incoming and outgoing transactions and correspondence, both within and outside the university. This unit works to ensure the organization and documentation of correspondence in an accurate and efficient manner, making it easy to access.
Responsibilities:

1. Sending and Receiving transactions from inside and outside the University
2. Archiving all documenting all sent and received transactions. 

The Unit aims to oversee the working hours of the university's administrative staff, assign shifts according to the nature of their work in the "Basmaty" system, and monitor attendance to ensure boosting work efficiency across university.

Responsibilities:

1. Following up attendance, leave requests, assignments, and work tasks for university employees.
2. Following up on absences and submitting absence reports to all administrations at the end of each Gregorian month.
3. Following up the administrative orders for university employees (appointments, transfers, terminations) and reflecting the needed procedures in the "Basmaty" system.

The unit plays a key role in the systematic archiving and documentation of all information and data related to university employees, both active and retired, to ensure easy access to data when needed.

Responsibilities:

1. Archiving administrative decisions issued by the university.
2. Creating a file for new employees.
3. Closing files (retirement, resignation, death).